Data Protection - Recruiting Agencies

Data Protection Notice
 
Thank you for visiting our career site and for your interest in MEU / MEAE. The protection of data is a subject which we take seriously and we would like you to feel comfortable with this subject while visiting our site. You will be providing us with certain personal data. This notice sets out how we will process this data and comply with the various laws to which MEU / MEAE is subject, including the General Data Protection Regulation, to ensure that we deal with personal data in an appropriate manner.
 
Data collection and data processing of private data
Upon exiting our web sites, our web server automatically stores the IP address allocated to you by your internet service provider, the web site from which your visit to our site has originated, the sites which you visited on our template, and the date and duration of your visit. Personal data which we collect for the sole purpose of processing the application shall be based on the information provided by you. Personal information shall be collected diligently and with integrity and used and stored for the purposes specified in compliance with the EU-GDPR. Hence, we solely collect data related to the application procedure. You herewith agree to our data collection and data processing procedure for application purposes. You herewith confirm that any and all data you provide is accurate. 
 
Online application
Upon data entry and data submission, the information is directly transferred to the server of our external service provider by means of an encoded access. Any and all data is encoded on the SSL encryption procedure basis. This also applies to registrations performed subsequently by making use of the user data provided to you for this purpose.
 
Data security
During data processing data shall be hosted by a provider. Both the provider and MEU / MEAE take technical and organizational measures to protect the data against accidental or unlawful destruction or accidental loss, alteration, unauthorized disclosure or access. Our safeguarding measures are subject to continuous technological improvement.
 
Who are we?
Your and the candidates personal data is processed by  MEU / MEAE (see Annex A), and this will be the data controller of that personal data. 

What personal data may we collect and why?
As part of the recruitment process we may collect, where permitted by local law and as appropriate: your contact details, CV or résumé, application form details, interview notes, and visa, passport or permission to work documentation, references from former employer(s).
We do not conduct any vetting of applicants aside from ascertaining an applicant’s legal ability to work.
 
On what basis will we assess the application?
We will assess your application on the basis of suitability to the advertised role. 
We shortlist applicants using a manual selection process, considering appropriate experience and skills for the job. Should we use an automated selection process, you will be informed.
 
What legal basis do we have for using personal data?
We process personal data in order to assess the application prior to entering into an employment contract with us and pursuant to laws to which MEU / MEAE is subject (e.g. in relation to equal opportunities). 
 
How long do we keep personal data?
We keep records of data for no longer than is necessary for the purpose for which we obtained them and any other permitted linked purposes.  If the application is unsuccessful, we will delete the information four months after the end of the recruiting process.
 
What are the rights in relation to the personal data we collect?
If you or the candidate are situated within the EEA, you have certain rights in relation to the personal data. Please be aware that certain exceptions apply to the exercise of these rights and so you will not be able to exercise these in all situations.

1. Subject Access: You have a right to be provided with access to any data held about you or the candidate by MEU / MEAE, generally within 1 month of your request.
2. Rectification: You can ask us to have inaccurate personal data amended.
3. Erasure: You can ask us to erase personal data in certain circumstances and we will take reasonable steps to inform other controllers that are processing the data that you have requested the erasure of any links to, copies or replication of it.
4. Withdrawal of consent: You can withdraw any consents to processing that you have given us and prevent further processing if there is no other ground under which MEU / MEAE can (and does) use to justify the processing your personal data.
5. Restriction: You can require certain personal data to be marked as restricted whilst complaints are resolved and also restrict processing in certain other circumstances.
6. Portability: You can ask us to transmit the personal data that you have provided to us and we still hold about you to a third party electronically.
7. Raise a complaint: You can raise a complaint about our processing with the data protection regulator in your jurisdiction (see Annex A).
8. Prevent processing: You can require MEU / MEAE to stop any processing based on the legitimate interests ground unless MEU / MEAE’s reasons for undertaking that processing outweigh any prejudice to the data protection rights. 

 
If you wish to exercise any of the rights set out above, we will endeavour to respond to your request within a reasonable timescale.
 
Requests from Data Subjects to the Data Protection Contact
If you or the candidate are in the EEA and in certain other countries you may be entitled to exercise such rights in relation to our processing of the personal data. If you would like to exercise these rights, please contact the relevant Data Protection Contact (see Annex A) who will advise you of MEU / MEAE’s specific responsibilities in relation to your request.
 
Your contact for any queries
Each MEU / MEAE company has a designated Data Protection Contact (see Annex A)  who should be contacted if you have any queries regarding the matters in this notice.  The contact details are set out at (Annex A).

Annex A:

Entity name: Mitsubishi Electric Europe B.V. (MEU / MEAE-GER)
Address: Mitsubishi-Electric-Platz , 40882 Ratingen (Germany)
HR Contact: Mr. Martin Hohn, martin.hohn@meg.mee.com, +49 2102 486 6783
Local Data Protection Contact: Mrs. Monika Meier, monika.meier@meg.mee.com, +49 2102 486 6390

Data Protection Regulator:
Die Bundesbeauftragte für den Datenschutz und die Informationsfreiheit 
Husarenstraße 30
53117 Bonn
Tel. +49 228 997799 0; +49 228 81995 0
Fax +49 228 997799 550; +49 228 81995 550
e-mail: poststelle@bfdi.bund.de

Entity name: Mitsubishi Electric Europe B.V. (MEU / MEAE-BRO)
Address: Baron Ruzettelaan 25, 8310 Bruges, Belgium
HR contact: Mr. Yoshihiro Shinke, yoshihiro.shinke@mecc.mee.com, +44 1895 276641
Local Data Protection Contact: Mr. Mark Foscoe, mark.foscoe@mecc.mee.com, +44 1895 276604

Data Protection Regulator:
Commission de la protection de la vie privée 
Rue de la Presse 35
1000 Bruxelles
Tel. +32 2 274 48 00
Fax +32 2 274 48 10
e-mail: commission@privacycommission.be

Mitsubishi
Electric Europe B.V.   
(MEU / MEAE-BRO)Baron
Ruzettelaan 25,  
8310 Bruges,
BelgiumMr. Yoshihiro Shinke
yoshihiro.shinke@mecc.mee.com
+44 1895 276641Mr. Mark Foscoe
mark.foscoe@mecc.mee.com   +44 1895 276604Commission de la protection de la vie privée 
Rue de la Presse 35
1000 Bruxelles
Tel. +32 2 274 48 00
Fax +32 2 274 48 10
e-mail: commission@privacycommission.be
Mitsubishi
Electric Europe B.V.(MEU / MEAE-GER)Mitsubishi-Electric-Platz 1, 40882 Ratingen, GermanyMr. Martin Hohn
Martin.Hohn@meg.mee.com
+49 2102 486 6783Ms. Monika Meier
Monika.meier@meg.mee.com
+49 2102 486 6390

Die Bundesbeauftragte für den Datenschutz und die Informationsfreiheit 
Husarenstraße 30
53117 Bonn
Tel. +49 228 997799 0; +49 228 81995 0
Fax +49 228 997799 550; +49 228 81995 550
e-mail: poststelle@bfdi.bund.de